We are seeking a friendly, organized, and customer-focused Office Receptionist to serve as the first point of contact for employees, clients, and visitors. This individual will create a welcoming environment while providing administrative support to ensure the office operates efficiently. The ideal candidate is professional, detail-oriented, and thrives in a fast-paced setting.
Key Responsibilities
- Greet and welcome visitors, clients, and vendors in a professional manner.
- Answer and direct incoming phone calls promptly and courteously.
- Manage incoming and outgoing mail, deliveries, and packages.
- Maintain the reception area and common spaces to ensure a clean and professional appearance.
- Coordinate conference room scheduling and meeting preparations.
- Order and maintain office and breakroom supplies.
- Assist with data entry, filing, scanning, and document preparation.
- Provide administrative support to other departments as needed.
- Handle confidential information with discretion.
- Perform other administrative duties as assigned.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- 1–3 years of receptionist, administrative, or customer service experience.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
- Professional demeanor and positive attitude.
- Ability to work independently while collaborating effectively with a team.
Preferred Qualifications
- Experience in a corporate, financial services, or mortgage environment.
- Familiarity with office equipment such as multi-line phone systems, copiers, and scanners.
Salary Range: $38,000.00 – $42,000.00 per year
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